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Articles tagged with: Document Management

Document Management, Ebooks »

[14 Sep 2008 | No Comment | ]

Now about 10 months from its release in mid-to-late November in 2007 — enough time has passed to see what people really think of Amazon’s Kindle.
For those who haven’t owned one, used one, or otherwise seen one – you can find a floating copy of the original introduction video here on YouTube – The Amazon Kindle.
I’ve read through a slew of reviews ranging from the unimpressed, well-thought out response of “meh”, to the equal expression of literary genius, “it’s amazing” … and consequently compiled a (relatively) even-handed list below of more detailed …

Document Management, Editorials »

[10 Sep 2008 | One Comment | ]

How can you tell when you’ve really made the jump from “hold-in-your-hands-paper” to “batteries-not-included-digital” – for me it came in a few phases.
Phase 1 – from back in the early 80s, I never handwrote anything – well except when I absolutely had no choice. And of course, this explains why I’ve had many art nouveau-collectors approach me to buy my painfully scribbled shopping lists for tens of thousands of dollars.
Phase 2 – I recall when I was in university back in the early 90s, sitting through lectures (well, sometimes …

Editorials »

[8 Sep 2008 | No Comment | ]

Despite decades of talk about the fabled paperless office, consumption of paper has continued to grow exponentially. In Australia, 1.4 million tonnes of printing and fine paper are used every year, with the average paper document being copied 19 times. And to add insult to injury, it’s estimated that only 11% of office paper is being recycled.
Enter Project Paper-less. An organization that’s making an audacious call-to-action for Australians to take up the challenge of reducing their paper usage at home and in the office.
Project Paper-less aims to:
Project Paper-less aims to …

Adobe, Adobe Acrobat, Adobe Reader, Document Management, Editorials, Tips and Tutorials »

[4 Sep 2008 | No Comment | ]

Ever encounter the problem where you’re reading, writing, and publishing more than one document at the same time?  
Rhetorical question!
You know the scenario — you’ve got multiple windows open — all stacked on top of each other, you’re alt-tabbing applications to the point of arth-thumb-ritis. Even with 2 x 21″ screens and your Intel® Core™2 Extreme processor QX9770, you feel like you’re driving your Ferrari F430 Spider with the hand-break on.
Well, a quick and easy solution to this problem is to pick yourself up a copy of Desktop Rover™ v4.0. You will need multiple …

Acrobat Plug-in, Document Management, General News »

[31 Aug 2008 | One Comment | ]

Rosebud PLM has moved to the next level with its WYSIWYG collaboration tool, Rosebud, based around Adobe PDF.
They announce that:

…”our unique method of collaboration on the Web — ‘Method and Software for enabling N-way collaboration work over the network for computers’ is officially designated as ‘patent pending’.”

and that….
Rosebud enables full lifecycle document review and supports both concurrent and independent collaboration in single platform independent software solution.

I have not had a chance to spend a great deal of time working with Rosebud myself — other than the original demo …

Editorials »

[26 Aug 2008 | One Comment | ]

…and now for something completely different. I guess these guys (omtool) must have read all those books on viral marketing. Anyway, good on them for spicing things up a bit — you don’t see much of this in the document management space — check it out:

Document Management, Editorials, Tips and Tutorials »

[26 Aug 2008 | No Comment | ]

The Microsoft Small Business Center has published 6 tips for a ‘paperless’ office. Here’s a summary:

Without paper, make sure you’re backing up files.
Realize that a paperless office doesn’t happen overnight.
You’ll need to rearrange your office.
“Paperless” often really means “less paper”.
Everyone has to buy in.
Realize that less paper is just the beginning of the payoff.

Personally I think points 1, 3 and 4 are the most important.
If you’re storing all of your important files on a computer, and you aren’t backing them up on a different hard disk, …

Document Management »

[25 Aug 2008 | 3 Comments | ]

For the past few years I have been using Gmail to handle my work and personal email accounts. But I was starting to wonder if it could possibly handle more than just mail, document storage perhaps? A quick search on my trusty friend Lifehacker revealed the answer: yes, Gmail can indeed be used for document storage. In fact, there is a small ecosystem of extensions surrounding Gmail that make using Gmail as a document management system a real possibility for some. Here are, what appear to be, the top 3 …

Document Management, Editorials »

[22 Aug 2008 | No Comment | ]

Wow, if you look up personal information management (about as close as you’ll get to personal document management) on Wikipedia you’d be hard pressed to say that it’s easy to read with straight up lingo — or that it even makes much sense at all. In fact, even Wikipedia has a preface which states that,
“This article seem to speak in very vague, glittering generalities, and to contain quite a few business vogue-words…”
Well, ‘snap’, it seems it contain a cacophony of buzzwords — I’m glad I didn’t write it and I’d …

Document Management, Editorials, General News »

[20 Aug 2008 | No Comment | ]

We’re always interested to hear about new developments in digital documents whether they be online, offline, xps, flash, pdf, or in fact, anything at all — even a notepad text file, if you’ve got a cool way of using it.
Our number one concern is sharing the knowledge — so if you’ve got something worth hearing about — send it on over… (links to our Debenu Contact Us page – hit the back button when you’re done).
Of course, while we like to think that we know everything — there’s a …

Document Management, Editorials, General News »

[19 Aug 2008 | No Comment | ]

Over the past three years the California Research Center has been working on what they say is a radically simple approach to personal document management.
They call this “Save everything!”
Unlike most document management systems, Save Everything! is primarily focused on capturing information that runs through hardware systems, such as printers, copiers, and fax machines … with ‘zero effort’.
Their report states that:
Overall, we captured 38,384 documents comprising 152,251 pages and saved them in 12 Gbytes of disk space.
One of the key features was the method of retrieval without worrying about paths, …

Document Management, General News »

[19 Aug 2008 | No Comment | ]

We’re all well aware of just how integrated Google (and the internet in general) has become with the Western world. Almost an inseparable part of our our lives, in such a short amount of time (well, at least mine anyway). My internet connection went haywire a few weeks back, and given I’ve already burnt all my books, I felt like I was Giligan on Giligan’s Island …. by myself.
So that said, I was pretty pleased to see that Google’s has revised yet-another technical masterpiece from its labs…
“The new Google Search …

Adobe Acrobat, Adobe Reader, Document Management, General News, PDF Creation »

[15 Aug 2008 | No Comment | ]

I’ve been in the PDF business for at least 12 years now — back in the early days when Acrobat had just one toolbar (wow, that was a while ago) — and when you had to pay for a PDF reader — $50 it was. Now of course, you can’t count the number of free tools and online services to convert to PDF, view PDF, and there’s definitely no chance of counting the number of PDF files in existence.
In fact, so ubiquitious now, it’s even an ISO standard (ISO …

Document Management »

[14 Aug 2008 | One Comment | ]

Although it might seem a little tedious, take the time to add tags, properties and info about a file when you want to rush it out the door — it will save you an incredible amount of time when you’re looking to retrieve it later. And it can give you a much better idea about the relevance of a document, without leafing through its contents
How do you find and edit this info? — if you can’t do it within your creation app (usually listed under ‘Properties’) — then you can …

Acrobat Plug-in, Document Management »

[14 Aug 2008 | No Comment | ]

Omtool have released an update to their free Swiftwriter plug-in for Adobe Acrobat/Reader — a one-click solution that integrates PDF documents with popular document management systems.
Improvements in the new version include:

Allows users to not only save PDF documents from Acrobat or Adobe Reader directly into a configured DMS system (fully profiled), but to also allow users to open PDF documents from those same DMS systems, namely Interwoven WorkSite, Microsoft SharePoint, Open Text eDOCS (previously Hummingbird DM), and WORLDOX solutions.
Check-in and check-out capabilities are now inherent in this new plug-in version. …