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Articles tagged with: Paperless Office

Document Management, Editorials »

[27 Sep 2008 | 6 Comments | ]

One thing I’ve never liked about scanners is their size — they aren’t exactly portable in the laptop sense of the word. But that looks like it’s starting to change, with Xerox releasing the Xerox Travel Scanner 100.
 
It’s small, it’s powerful and it’s portable. More details from Xerox:
The Xerox Travel Scanner measures only 2″ x 1.5″ x 11.4″, weighs 10.6 ounces –less than a can of diet soda — and has a resolution of 600 dpi with 24-bit color. Because the Xerox Travel Scanner is powered through the USB port on a …

Document Management, Ebooks, Editorials »

[18 Sep 2008 | One Comment | ]

Check out this short demo of the Plastic Logic reader — it looks pretty slick. It’s going to be a very impressive device within a few years time.

I predict that within 5 years the majority of working professionals will be doing all of their reading on electronic devices — fiction books, newspapers, work memos, training manuals — you name it, it will be done on a device like the Kindle or the Plastic Logic reader. The reasons are clear: it’s easier, less wasteful and more efficient.

Document Management, Ebooks, Editorials, PDF Reader »

[18 Sep 2008 | No Comment | ]

Do you think iTunes is the best thing since sliced bread for organizing your music? If so, you might be interested in an article on lifehacker that advocates the use of iTunes for organizing your PDFs too.
iTunes supports PDFs so you can add them to the library and then add them to playlists or filter them using smart playlists, just like you can music. It’s even possible to create multiple libraries with iTunes, so you don’t need to mix up your tax records with your Rage Against the Machine music …

Document Management, Editorials »

[15 Sep 2008 | One Comment | ]

I recently came across a very interesting article from the School of Information at the University of Texas. The article, Indexing Digital (Electronic) Documents — It’s Not an Option; Pay Now or Pay (More) Later, explores the differences between field-based and full-text-based indexing and explains why they recommend using both. They also cover:
Tangible and intangible organizational benefits of indexing digital documents are outlined. The various costs associated with indexing are detailed, and specific price information from service bureaus is presented. Recommendations for choosing an EDMS are included, as well as a model for assessing the …

Document Management, Ebooks, Editorials »

[15 Sep 2008 | No Comment | ]

Josh Catone over at Sitepoint takes a look at how digitizing paper is becoming a new cottage industry:
If you’re like me, you have a filing cabinet full of paper. Health insurance forms, utility bills, car service records, tax receipts, etc. It piles up fast and keeping track of it all is something of a pain in the butt. For virtual teams, with employees scattered around the globe, the pain caused by piles of paper can be more pronounced. Over the past year or two, a handful of startups have emerged …

Document Management, Ebooks »

[14 Sep 2008 | No Comment | ]

Now about 10 months from its release in mid-to-late November in 2007 — enough time has passed to see what people really think of Amazon’s Kindle.
For those who haven’t owned one, used one, or otherwise seen one – you can find a floating copy of the original introduction video here on YouTube – The Amazon Kindle.
I’ve read through a slew of reviews ranging from the unimpressed, well-thought out response of “meh”, to the equal expression of literary genius, “it’s amazing” … and consequently compiled a (relatively) even-handed list below of more detailed …

Document Management, Editorials »

[10 Sep 2008 | One Comment | ]

How can you tell when you’ve really made the jump from “hold-in-your-hands-paper” to “batteries-not-included-digital” – for me it came in a few phases.
Phase 1 – from back in the early 80s, I never handwrote anything – well except when I absolutely had no choice. And of course, this explains why I’ve had many art nouveau-collectors approach me to buy my painfully scribbled shopping lists for tens of thousands of dollars.
Phase 2 – I recall when I was in university back in the early 90s, sitting through lectures (well, sometimes …

Editorials »

[8 Sep 2008 | No Comment | ]

Despite decades of talk about the fabled paperless office, consumption of paper has continued to grow exponentially. In Australia, 1.4 million tonnes of printing and fine paper are used every year, with the average paper document being copied 19 times. And to add insult to injury, it’s estimated that only 11% of office paper is being recycled.
Enter Project Paper-less. An organization that’s making an audacious call-to-action for Australians to take up the challenge of reducing their paper usage at home and in the office.
Project Paper-less aims to:
Project Paper-less aims to …

Adobe, Adobe Acrobat, Adobe Reader, Document Management, Editorials, Tips and Tutorials »

[4 Sep 2008 | No Comment | ]

Ever encounter the problem where you’re reading, writing, and publishing more than one document at the same time?  
Rhetorical question!
You know the scenario — you’ve got multiple windows open — all stacked on top of each other, you’re alt-tabbing applications to the point of arth-thumb-ritis. Even with 2 x 21″ screens and your Intel® Core™2 Extreme processor QX9770, you feel like you’re driving your Ferrari F430 Spider with the hand-break on.
Well, a quick and easy solution to this problem is to pick yourself up a copy of Desktop Rover™ v4.0. You will need multiple …

Acrobat Plug-in, Document Management, General News »

[31 Aug 2008 | One Comment | ]

Rosebud PLM has moved to the next level with its WYSIWYG collaboration tool, Rosebud, based around Adobe PDF.
They announce that:

…”our unique method of collaboration on the Web — ‘Method and Software for enabling N-way collaboration work over the network for computers’ is officially designated as ‘patent pending’.”

and that….
Rosebud enables full lifecycle document review and supports both concurrent and independent collaboration in single platform independent software solution.

I have not had a chance to spend a great deal of time working with Rosebud myself — other than the original demo …

Editorials »

[28 Aug 2008 | No Comment | ]

When I stumbled across a YouTube video called The Paperless Office – A Business Saga a few days ago, I also stumbled across a bunch of other “paperless office” themed videos, to which I’ll post links over the next couple of weeks. The one I have embedded into this post is somewhat special. It appears to be a University lecture from a guy who is quite passionate about not using paper (though he doesn’t hesitate to waste some paper for theatrics during his presentation). Enjoy:

Editorials »

[26 Aug 2008 | One Comment | ]

…and now for something completely different. I guess these guys (omtool) must have read all those books on viral marketing. Anyway, good on them for spicing things up a bit — you don’t see much of this in the document management space — check it out:

Document Management, Editorials, Tips and Tutorials »

[26 Aug 2008 | No Comment | ]

The Microsoft Small Business Center has published 6 tips for a ‘paperless’ office. Here’s a summary:

Without paper, make sure you’re backing up files.
Realize that a paperless office doesn’t happen overnight.
You’ll need to rearrange your office.
“Paperless” often really means “less paper”.
Everyone has to buy in.
Realize that less paper is just the beginning of the payoff.

Personally I think points 1, 3 and 4 are the most important.
If you’re storing all of your important files on a computer, and you aren’t backing them up on a different hard disk, …